Best Enterprise Email Providers in 2019

Email is today an essential tool for both internal and external communication in companies of all sizes. Whether you are a freelancer or operate a 100,000-employee company, you need a good email provider. Here, we present you with the top email providers for enterprise and business users in 2019.

Need to migrate between providers? ShuttleCloud is the leading email migration provider, and can help you seamlessly copy all your emails onto your new provider.

1. G Suite by Google

Gmail is widely recognized as the undisputed champion in consumer email. But Gmail, as a product, is also used it in organizations of all sizes, from one-person companies to big banks with thousands of employees.

G Suite packs Gmail, Google Drive (with Spreadsheets, Docs, file storage and sharing, and more), Google Calendar and many more products and features — all under your own company’s domain, white-label branding, and an extensive array of management settings and features for advanced enterprise usage.

Pricing starts at US $ 6 / month / account for the Basic plan. Depending on your requirements, especially regarding data retention and other advanced features, you may need the Business plan, which starts at US $ 12 / month / account.

Whether you need a certified G Suite partner to ensure a smooth operation within G Suite, or are looking for help migrating emails from any provider into G Suite, ShuttleCloud has a solution for you.

2. Office 365

Office 365 is the answer to G Suite by Microsoft. While the email product is not as advanced as Google’s offering, its strong selling point is the inclusion of the quintessential Microsoft Office suite —including Word, Excel and more— in most of the plans. In addition to the licenses for desktop software, Office 365 also works with Exchange access (useful if you live and breathe Outlook!), and comes with browser-based versions of Excel and Word, as well as OneDrive, for enhanced collaboration, file storage and sharing.

Pricing starts at US $ 150 / year / account (with a 1-year commitment, or $ 15 / month without commitment). While the pricing is not as competitive as Google’s, Office 365 is a great option if you are coming from a hosted or in-house Exchange solution and need an easy migration path to the cloud, or if you rely heavily on Microsoft Office licenses for desktop software and want to leverage this new licensing model.

3. Zoho Mail

If you are looking for the most affordable solution that will enable you to send and receive email with your own domain, then Zoho Mail, which starts at US $ 12 / year / account, is undoubtedly the most affordable option in the market. Zoho Mail also includes Contacts, Calendar, Notes, Tasks and Bookmarks.

However, unlike with Office 365 and G Suite, office automation is not included in the most basic package—but you can switch to Zoho Workplace, including email and productivity tools, for only US $ 36 / year / account (or US $ 4 / month / account).

4. FastMail for Business

If you’re looking for only contacts, calendar and email in a hosted cloud —with no productivity suites and no cloud-storage offerings alongside—, and value a strong focus on privacy and security, then FastMail is a good choice for you. Starts at $ 50 / year / account (or $ 5 / month / account) for an account with a custom domain.

5. ONLYOFFICE

While its offering is heavily focused on office productivity, including very advanced Word, Excel and PowerPoint browser-based competitors, ONLYOFFICE’s cloud-based offering also includes email with your own domain. Price varies depending on the number of accounts and your commitment, however, you can expect to pay around US $ 36 / year / account, and includes email, document management, cloud-based office suite, calendar, CRM and more.

Introducing Email Meter Enterprise: email statistics and performance management for companies

Email Meter Enterprise

We’ve launched the most advanced real-time email statistics solution for your company, whether big or small. By gaining insights into your email activity, you can take data driven actions to optimize your company’s productivity. Introducing Email Meter Enterprise: your new email analytics platform.

Email Meter Enterprise Dashboard

Let’s review some of the features!

Email Meter Enterprise – Features

  • Powerful dashboards: you get a full set of dashboards: Received, Sent, Response Time, All Mail, More Metrics… That’s roughly 40 (more every week!) different metrics about your email, response time, attachments, etc.
  • Dive deep and filter your data: filter by user, team, date ranges… or mix and match to get exactly the data you need!
  • Departments and teams: add users to custom teams and check their metrics with just one click. Comparing users and teams performance has never been easier!
  • Fast and reliable: get access to months’ worth of data in a matter of seconds.
  • Compare: create custom segments and easily compare their email metrics.

Using Email Meter Enterprise we discovered that our sales team’s response time is quite fast, with most emails replied to within the first 15 minutes. This is a vital metric for customer service teams as we need to ensure they are being as responsive as possible.

Email Meter Enterprise Compare

The Compare section allows you to compare up to four segments (with custom user, teams or dates), to help you monitor your various teams’ email activity all on one view.

Update [July 19th 2018]: Email Meter Enterprise is now available for all G Suite editions.


Sounds interesting? For more information and next steps, head over to https://emailmeter.com/enterprise or get in touch with our sales team.

 

Gmail logs + BigQuery integration: 1 year later

It’s been a year since Google announced some new exciting features for G Suite Enterprise, including a small gem for companies that want to get the most out of their data: Gmail logs integration in BigQuery. Here’s what Google wrote on February 2017:

 Today, we are making it easier to analyze Gmail logs with a preconfigured BigQuery integration so administrators can run sophisticated, high-performing custom queries, analyze their data and build custom dashboards.

BigQuery + Gmail logs

That sounds great! At Email Meter, we’re always looking into better ways to bring you new powerful statistics, so this is very interesting! We’ve been doing tests for a while. Let’s see:

[warning: tech stuff ahead]


How it works:

  • Gmail logs are stored in realtime into a preconfigured BigQuery integration with the following schema. (NOTE: logging starts after you enable the feature in the G Suite Enterprise admin panel, read more here)
  • BigQuery organizes the data in daily tables.
  • You can run queries directly on the BigQuery console or write your own app. There are some libraries out there for different languages.
  • Queries should be made using SQL Standard, although Google uses their own SQL (“Legacy”) in their examples.

Aaaaand, that’s all… In fact, this is all the info you can find on the internet about this matter. For real. No one seems to have published anything else about this, or shared any code, apart from these two posts in this blog (thanks Mannetje!) – Link + Link

Querying – getting real stats!

We ran a query over the whole domain, for received emails. Each action that occurs when Gmail is receiving an email logs a single entry in BigQuery, so we must filter a little bit.

/* received emails */
(message_info.destination.service == 'gmail-ui'
  AND message_info.source.service == 'smtp-inbound')
/* we only need the final entry + not spam */
  AND message_info.action_type == 3
  AND message_info.is_spam == FALSE

Wildcards are permitted here so we’re checking all the daily tables for the last 7 days.

BigQuery Gmail logs query example

BigQuery Gmail Logs Results Query example Gmailmeter

Voilá! We got 4713 emails, each one with extensive data. We turned some of this data into a nice email report for one single day, and used some processing to throw reply time right into the mix. Also, we generated the report for the whole domain and also for one user. Useful, isn’t it?

Gmailmeter BigQuery integration Gmail test report

Once we’re up and running, we can build reports like this one. Or complex dashboards! Privacy matters, this isn’t real data.

Response time:

In our tests, minimum response time was above 1s, reaching peaks of 5-6s or higher. This is due to Google’s BigQuery inner processes (it does scale with you)

That might not seem impressive at first, but think of a pretty big company (+2000 employees) and a year’s worth of email. That’s a lot of mail. Well, it still should take a few seconds for most queries! Now we’re talking. Google BigQuery is scalable, flexible and fast even for GBs of data.

Other findings:

Throughout our research we discovered some stuff that wasn’t well documented in the schema, and we also found some data limitations (for example, thread IDs are not logged).

There’s also a lot of data available in the logs about deliverability, server spam rules, and email behaviour.

Gmailmeter BigQuery gmail logs

Using Gmail logs + BigQuery, we can apply Big Data techniques to email usage stats


Conclusions on integrating Gmail logs into BigQuery

Google released a year ago a feature for G Suite Enterprise that allows administrators to automatically log Gmail logs to BigQuery.

It seems that some bigger companies are already utilizing this feature, and BigQuery is already an established product, so the future for this product is pretty exciting.

Good news: if your company is using G Suite Enterprise already, or is thinking about upgrading,  you can leverage Big Data techniques to analyze and get stats for your email usage data using a cloud-powered database. It’s powerful, fast and cheap.

Not so good news: there’s very little publicly available info about how to use this feature and the Google docs are incomplete. Intensive research and development is needed.

We’d love to hear your feedback and experiences. Please add your comments below or get in touch (hello@emailmeter.com).